A well-designed software for board members is a one-stop shop that allows meeting admins to accelerate their work and be more efficient, providing the right information at the right time to all parties. It provides a simple and user-friendly interface, making it easy for all directors to act and realize benefits without having to go through a learning curve. It should have a minimal barrier to entry and be accessible from any device so that everyone in the organization can use it, regardless of their technological skills.
It should be able to hold meetings remotely, with tools like video conference and document sharing. It should be secure, incorporating features like two-factor authentication and encryption of messages and files. It should permit the creation of committees to oversee various governance processes. It should have an official directory of board members that provides all members with their contact information and positions. It should have a tool that is integrated with the calendar to help meeting organizers to invite participants and get RSVPs.
It should include a tool to record and store minutes from meetings. It should include documents in an archive that are easily searchable and accessible, allowing board members are able to access them at any time, even when they’re not present in person. It should also include a discussion tool that allows board members to collaborate and comment on documents. It should have a page synchronisation and laser pointer tool to help with presentations during meetings.
www.boardroomsite.org/top-3-tips-for-leading-productive-meetings/